Shipping and customs from the factory to Europe
Stationery travels in two very different kinds of carton. Paper, notebooks and card stock are dense and heavy, so a container often fills by weight before it fills by volume; pencil cases, backpacks, organisers and trays are light and bulky, so you pay for the air inside them. Samples and urgent light goods can fly; calculators and electric sharpeners with batteries follow their own rules.
We ship from the factory to Poland, clear customs here and deliver to your warehouse, shop, 3PL or marketplace fulfilment centre. Our offers show prices delivered to your address, so you know your landed cost for stationery import to Europe before you order.
Transport options from the factory
| Mode | Transit to Poland | Best for |
|---|---|---|
| Sea freight (FCL/LCL) | 25–45 days, the longer end of the range | Paper, notebooks, back-to-school ranges and full containers at the lowest cost per piece |
| Rail freight | 25–45 days, the shorter end of the range | Mixed stationery orders where you want a balance of cost and speed |
| Air freight | 7–12 days | Samples, urgent reorders and light goods such as pens, lanyards and badges; rarely worth it for paper |
| Express courier | 7–14 days | Samples, print proofs and small parcels |
| Items with lithium batteries | Confirmed per shipment | Calculators, electric sharpeners and erasers, LED items: battery rules apply on every mode; carrier and route are agreed in advance |
Transit times are estimates and can change with the season and route availability. Before the factory holidays in late January–February and during the back-to-school shipping peak in spring, space fills up early.
Included in our logistics
Consolidation before shipment
Pens, paper, folders and organisers from several factories collected in one warehouse, then shipped together.
Customs clearance in Poland
Tariff classification, import declaration, duty and import VAT handled through our broker.
Delivery in Europe
Pallet and parcel delivery to all EU countries, the UK, Switzerland and Norway.
Marketplace warehouses
Deliveries to Amazon FBA, Allegro One Fulfilment and other 3PLs, with carton labels to their rules.
Landed-cost offers
Freight, duty and VAT calculated upfront, based on the real carton weight and volume of your goods.
Cargo insurance
Insurance of the goods during transport on request. Paper is packed against moisture before a sea crossing.
From factory to your door
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1
Pick-up
Goods collected from the factories after inspection.
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2
Consolidation
Combined, labelled and palletised in a partner warehouse.
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3
Main transport
Sea, rail or air to Poland.
25–45 days by sea or rail -
4
Customs
Cleared in Poland, with duty and VAT settled.
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5
Final delivery
To your address anywhere in Europe.
Frequently asked questions
Why is paper charged differently from pencil cases?
Freight is charged on weight or volume, whichever is greater. A pallet of copy paper or notebooks reaches the weight limit long before it is full, while backpacks and desk trays are charged on volume. We compare items by delivered cost, not by factory price alone.
Can calculators and electric sharpeners be shipped from the factory?
Yes, with the battery data the carrier requires, proper packaging and a route that accepts them. Not every route or carrier does, so we confirm it for each shipment.
Do I pay import VAT?
No, we import the goods. EU business customers then receive an invoice with reverse charge; Polish customers are invoiced with Polish VAT.
What does DDP delivery in Europe mean in your offers?
Delivered Duty Paid: the price includes freight, customs duty and clearance to your address. VAT is shown separately according to your country and status.
How much is the customs duty?
It depends on the tariff code of each product: pens, notebooks, paper, plastic cases and metal clips are classified differently. We calculate it in the offer.
Do you ship to the UK and Switzerland?
Yes. We arrange export documents from the EU and delivery with duties prepaid where possible.
Send us your product list
Links, photos or a spreadsheet are enough. You get delivered prices, minimums, lead times and the documents available within 2 working days.
Request a quote
Send a product list, links or photos. We reply with prices delivered to your country, minimum quantities and lead times.
- Reply on working days, usually within a few hours
- Prices delivered to your door, customs and VAT included in the calculation
- Written offer within 2 working days