Sourcing stationery products that are not in the catalogue
Saw a pen, planner or school set on a marketplace or at a trade fair, and want it cheaper, better or under your own brand? We look for the stationery manufacturers behind it, compare them and run the order for you.
This is also how we handle stationery that is not in our catalogue: a specific planner layout, a pen with a particular refill, a pencil case in your fabric, a display unit for your counter. Send a link, a photo or a drawing.
What sourcing includes
Finding manufacturers
We look beyond the first page of B2B platforms and contact factories that print, bind and assemble themselves, not only trading companies.
Checking the factory
Business licence, export history, production capacity and the test reports available for its inks, paints and plastics, checked before we order.
Comparing quotes
Quotes on the same specification: paper weight, sheet count, ink type, packaging, carton size, MOQ and lead time, compared like for like.
Samples
Samples from shortlisted factories, consolidated and sent to you in one parcel.
Negotiation
Price, payment terms, print set-up costs, packaging and quality standards negotiated directly with the factory.
Order management
Contract, print proofs, production follow-up, inspection and handover to logistics.
How a sourcing project runs
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1
Your brief
Links, photos, target price, quantity and the market you sell in.
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2
Shortlist
We come back with suitable manufacturers and their quotes.
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3
Samples
Consolidated samples to your address.
7–14 days -
4
Order
You choose; we place the order and handle everything through to delivery.
Stationery sourcing agent or EU importer?
Typical sourcing agent
Finds suppliers and charges a commission, but you remain the importer: you pay the factory, arrange freight and customs, and carry the EU duties for labels, REACH and packaging.
PapeteriQ
Finds suppliers and also buys the goods, imports them into the EU, prepares the GPSR labels and invoices you as an EU company. One partner, one price.
Frequently asked questions
How much does sourcing cost?
If you order through us, sourcing is included in the product price. For research-only projects without an order, we agree a fixed fee in advance.
Are you a stationery manufacturer?
No. We are an EU importer and work with manufacturers on factory-direct terms. The products are made by partner factories; we check them, inspect the goods and handle import, labels and delivery.
Will you tell me the factory name?
For private label projects we work under our own contracts with the factories. If you need direct factory contact, we can agree a sourcing-fee model instead.
What if no factory meets my target price?
We tell you and show what is possible at your price, for example with a lighter paper, a glued instead of sewn binding, fewer print colours or a larger quantity.
Do you source products other than stationery?
Our focus here is stationery, school and office supplies. For promotional mascots, souvenirs and camping gear, see our sister brands MascotiQ, SouveniQ and CampIQ.
Send us your product list
Links, photos or a spreadsheet are enough. You get delivered prices, minimums, lead times and the documents available within 2 working days.
Request a quote
Send a product list, links or photos. We reply with prices delivered to your country, minimum quantities and lead times.
- Reply on working days, usually within a few hours
- Prices delivered to your door, customs and VAT included in the calculation
- Written offer within 2 working days