Pricing, minimum order quantities and payment
Most European stationery wholesalers show prices only after you have registered. We publish an indicative “from” price and the supplier’s minimum on every product page, and this page lists what else makes up the price. Pens, pencils, sticky notes and clips are often priced per piece but packed per box or inner carton; paper is priced per ream or pack.
“From” prices are net, per piece or set, at the supplier’s minimum, without freight, duty and VAT. The delivered price depends on quantity, logo printing, packaging, transport mode and current freight rates, so you get a free written offer within 2 working days.
What the delivered price includes
Product
Supplier price in the agreed specification, inner pack and carton quantity.
Quality control
Inspection before shipment, with a report: print position, colour, counts and packing.
Freight and customs
Transport to Poland, customs duty and clearance.
Compliance
GPSR labelling and EU importer service. Laboratory tests, if needed for children’s items, are shown as a separate line.
Consolidation
Combining pens, paper, filing and school items from several factories in one shipment.
Delivery
To your address in the EU, by pallet or parcel. Paper and boards are heavy and are quoted delivered.
Minimum order quantities
| Order type | Minimum | Comment |
|---|---|---|
| Catalogue product, as is | Supplier MOQ, on each product page | Varies by model; pens and clips are often sold per box, paper per ream or pack |
| Catalogue product with your logo | From about 300 pcs per model | Depends on the method (pad print, screen print, UV print, laser engraving, hot-foil) and the product |
| Custom cover, page layout or packaging | Agreed per project | Printing plates, dies or new moulds quoted separately |
| Order value | Set in the offer | A recommendation, so freight per piece stays reasonable |
The minimum order value is a recommendation, not a rule: we quote smaller orders too. Copy paper, card stock and boards are heavy, so they usually make sense on a full pallet or combined with other goods.
What affects the stationery wholesale price
Quantity
Supplier prices fall as quantity rises. We show the tiers in the offer.
Logo and packaging
Each print colour and position usually adds a set-up cost for the plate or screen, plus a cost per piece. Blister cards, display boxes and gift boxes add packaging cost.
Weight and transport
Paper, card and boards pay for weight, pencil cases and backpacks for volume. Sea and rail are cheapest; air suits light goods such as pens and lanyards.
Duty and exchange rate
Duty depends on the customs tariff code and we calculate it in the offer. Supplier prices move with the exchange rate, so offers are valid for a limited time.
Payment and delivery terms
| Standard | |
|---|---|
| Currency | EUR (PLN on request) |
| Payment | Deposit typically 30–50 % on order, balance before shipment |
| Repeat clients | Deferred terms by agreement |
| Incoterms | DAP or DDP to your address |
| Invoice | EU VAT invoice; reverse charge for EU businesses |
| Samples | Credited against the order |
Frequently asked questions
How accurate are the “from” prices in the catalogue?
They are indicative net prices per piece or set at the supplier’s minimum. Freight, duty, logo printing and VAT come on top, and larger quantities lower the price. A written offer within 2 working days gives you a delivered price you can rely on.
Why is the price per piece but the minimum per box?
Pens, pencils, sticky notes and clips are packed by the factory in boxes or inner cartons of a fixed count. We show the price per piece for comparison and the pack size on the product page, and the offer rounds your quantity to full packs.
What does logo printing cost?
Usually a one-off set-up cost per colour and print position, for the plate or screen, plus a cost per piece. You approve a print proof or mock-up before production. Laser engraving on metal pens and hot-foil on notebook covers are quoted the same way.
How much is the duty on stationery?
It depends on the customs tariff code of each product: pens, paper, filing and bags fall under different codes. We calculate it in the offer rather than giving a general figure.
Do you offer payment terms?
For repeat clients, yes. First orders usually have a deposit and a balance before shipment.
Send us your product list
Links, photos or a spreadsheet are enough. You get delivered prices, minimums, lead times and the documents available within 2 working days.
Request a quote
Send a product list, links or photos. We reply with prices delivered to your country, minimum quantities and lead times.
- Reply on working days, usually within a few hours
- Prices delivered to your door, customs and VAT included in the calculation
- Written offer within 2 working days