Stationery wholesale for Poland
Stationery wholesale for Polish stationery shops, bookshops, office supply dealers, Allegro sellers and chains. We are based in Biała Podlaska, so goods are cleared through customs, labelled and dispatched inside Poland, with a Polish VAT invoice and short delivery times.
For Polish buyers that means no import paperwork, prices in PLN on request and Polish labels printed before dispatch. The school year starts on 1 September, so back-to-school orders follow the same calendar as the rest of Europe.
What we offer Polish buyers
Domestic delivery
Pallets and parcels dispatched within Poland, typically within 1–3 working days once goods have arrived.
PLN or EUR
Invoices with Polish VAT, in PLN or EUR, from a Polish company.
Allegro-ready products
Polish labels, EAN codes, product data and deliveries to Allegro One Fulfilment.
Own brand
Notebooks, pens, school sets and office items under your label with Polish packaging, from about 300 pieces per model.
Poland: the practical facts
| Topic | What applies |
|---|---|
| Delivery | Typically 1–3 working days by pallet or courier within Poland; collection in Biała Podlaska by arrangement |
| Label and instructions | Information for consumers in Polish, as Polish language law requires; GPSR details such as the EU operator's name and address and a batch or type number |
| VAT | Polish VAT on the invoice at the applicable rate; no reverse charge for domestic sales |
| Packaging registration | BDO, the national database for products, packaging and waste. Businesses that introduce packaged products register, meet recovery targets themselves or through a recovery organisation, or pay the product fee, and report annually by 15 March |
| Who reports what | We report the packaging we introduce as importer. If you add your own packaging or sell under your brand, your own BDO duties may apply; we check this per order |
| School year | Starts on 1 September; back-to-school shelves fill in July–August |
A summary for planning, not legal advice. BDO fees and the treatment of each flow depend on your situation.
Categories for the Polish market
Pens
Ballpoint, gel, erasable, metal and eco pens, fountain pens, cartridges and ink.
Pencils
HB and drawing pencils, mechanical and carpenter pencils, logo pencils.
Markers & highlighters
Permanent and paint markers, brush pens, fineliners, pastel highlighters.
Notebooks & planners
Hardcover, PU leather, linen, kraft and spiral notebooks, planners, diaries.
Paper & cards
Copy paper, coloured card, origami and tissue paper, thank-you cards, bookmarks.
Sticky notes
Neon, pastel and transparent sticky notes, memo cubes, index tabs.
Art supplies
Acrylic, watercolour, gouache and oil paints, canvas, brushes, sketchbooks.
Colouring & crayons
Coloured pencils, wax crayons, oil pastels, colouring books, kids art sets.
School supplies
Rulers, geometry sets, erasers, sharpeners, scissors, book covers, sets.
Pencil cases & school bags
Pencil cases, school and trolley backpacks, 3-in-1 sets, drawstring bags.
Office supplies
Staplers, punches, binder clips, push pins, tape, glue sticks, calculators, stamps.
Desk organisers
Pen pots, mesh and wooden organisers, letter trays, book stands, bookends.
Filing & folders
Snap and presentation folders, display books, files, clipboards, padfolios.
Boards & chalk
Magnetic whiteboards, dry-erase planners, cork boards, chalk and chalk markers.
Badges & lanyards
Printed lanyards, ID holders, badge reels, name badges, button badges, pins.
Gift sets
Notebook and pen gift sets and welcome kits with your logo.
What Polish buyers usually ask for
- Prices in PLN with Polish VAT
- Polish labels and warnings printed before dispatch
- Pens, pencils and sticky notes priced per piece with the box quantity stated
- Delivery to Allegro One Fulfilment or your 3PL
- Our BDO number and packaging data for your records
- Back-to-school orders placed January–April for delivery in June–July
How we start with Polish buyers
-
1
Your list
Products, Allegro links or categories and quantities.
-
2
Offer
Prices with Polish VAT, minimums and lead times.
2 working days -
3
Samples
From the factory, to your address in Poland, credited against the order.
-
4
Order
Production, inspection and import to Poland.
8–12 weeks for factory orders -
5
Delivery
Pallet or courier to your shop, warehouse or fulfilment centre.
Typically 1–3 days
Frequently asked questions
Where are you based?
In Biała Podlaska, eastern Poland. Goods are cleared through customs in Poland and dispatched from there to your address.
Do I need to register in BDO if I buy from you?
It depends on what you do with the goods. As importer we cover the packaging we introduce. If you repack, add your own packaging or put the goods on the market under your brand, you may have your own obligations. Ask us and we check your case.
Can I order small quantities?
For catalogue products, yes, within the factory minimum shown on each product page. Products from different categories can be combined in one delivery.
Do you deliver to Allegro One Fulfilment?
Yes, with labels and documents to Allegro's requirements.
When should a Polish shop order for 1 September?
Place orders January–April for delivery in June–July. Own-brand back-to-school items must be confirmed by about March; after that we offer stock items only. Factory holidays in late January–February stop production for several weeks.
Buying for the Polish school season?
Send your list and get prices with Polish VAT and delivery dates within 2 working days.
Request a quote for Poland
Send a product list, links or photos. We reply with prices delivered to your country, minimum quantities and lead times.
- Reply on working days, usually within a few hours
- Prices delivered to your door, customs and VAT included in the calculation
- Written offer within 2 working days